Gloucestershire Nature and Climate Fund Privacy Policy

Last updated: April 2026

 

Introduction

Gloucestershire Nature and Climate Fund (“we”, “our”, “us”, “GNCF”) is committed to protecting and respecting your data and personal information. This Policy explains how we collect, use, store and protect your personal data. GNCF operates in compliance with UK General Data Protection Regulation and aims to ensure that your personal information is handled responsibly and securely.

Personal data is information which identifies you or through which you could be identified. Examples could include your name, address, telephone numbers, e-mail address, date of birth, signature, and payment details. You might provide personal data to us when engaging with our services, visiting our website, or otherwise interacting with GNCF.

By using our services, you agree to the collection and use of your personal data as described in this Privacy Policy.

  1. Information We Collect

We may collect and process the following data about you:

  • Personal Identification Information: Name, address, email address, phone number, and other contact details.
  • Demographic Information: Such as age, gender, interests, location.
  • Professional Information: Job title, employer details, professional background (where relevant).
  • Communication Data: Correspondence via email or through our website contact form, records of enquiries made.
  • Project-Related Data: Information you provide to us for the purpose of engaging with our services and projects.
  1. How We Use Your Information

We use the data we collect for the following purposes:

  • To provide our services: To communicate with you about GNCF’s work and to deliver our services, for example: providing quotes, brokering transactions, scheduling meetings, email communications to keep you informed about our work.
  • To improve our services: We may use feedback and data to improve what we do, for example, improving how we market our services or deliver our projects.
  • To comply with legal obligations: We may need to process your data to meet legal, regulatory, or contractual requirements.

 

  1. Legal Basis for Processing Your Data

We process your personal data based on the following legal grounds:

  • Contractual necessity: When processing your data is necessary to perform a contract or agreement.
  • Legal obligation: Where we are required to process your data to comply with a legal obligation.
  • Legitimate interests: To pursue our legitimate interests in providing services, communicating with you, and improving our operations, provided that these interests are not overridden by your data protection rights.
  1. How We Share Your Information

We will not sell, trade, or rent your personal information to third parties. However, we may share your data with the following categories of recipients:

  • Service providers: Third-party service providers who assist us in providing our services (e.g., website hosting, IT support, or email service providers).
  • Legal or regulatory authorities: If required by law or in the event of a legal claim or dispute.
  • Business partners: In cases where we have an agreement to work together on a project and the sharing of your data is necessary.

We ensure that any third parties we share your data with are compliant with GDPR and provide sufficient guarantees regarding the protection of your personal data.

  1. Data Retention

We will only retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including for legal, accounting, or reporting requirements. The retention period may vary depending on the nature of the project or our legal obligations. When your data is no longer required, it will be securely deleted or anonymised.

  1. Your Rights

Under the UK GDPR, you have the following rights concerning your personal data:

  • Right to access: You can request access to the personal data we hold about you.
  • Right to rectification: You can request that we correct any inaccurate or incomplete data we hold about you.
  • Right to erasure: In certain circumstances, you can request that we delete your personal data.
  • Right to restrict processing: You can request the restriction of the processing of your data under certain conditions.
  • Right to data portability: You can request a copy of your data in a structured, commonly used, and machine-readable format.
  • Right to object: You can object to the processing of your personal data, particularly where we are relying on legitimate interests as a legal basis for processing.

If you wish to exercise any of these rights, please contact us using the details provided below.

  1. Security of Your Data

We take the security of your personal data seriously and implement appropriate technical and organisational measures to protect your data from unauthorized access, loss, or misuse. This includes encryption, access control, and regular reviews of our security procedures.

  1. Contact Us

If you have any questions about this Privacy Policy, your rights, or how we handle your personal data, please contact us using the following email address:
enquiries@glosncf.com

We will respond as promptly as possible, and no later than one month from the date of receipt.

Updates to this Policy

We may periodically need to update our Privacy Policy, to reflect changes in our practices, services, or legal requirements. When this happens, we will provide a revised copy of the Privacy Policy on our website, and will always list the date the policy was last updated.

Gloucestershire Nature and Climate Fund
c/o Harrison Clark Rickerbys, Ellenborough House, Wellington Street,
Cheltenham, Gloucestershire, GL50 1YD
Registered in England company number 13662489